State Auditor Dave Yost released documents overnight detailing findings from an annual audit of the Columbus City School district.
The findings were for the year ending in June 30, 2012.
In more than 250 pages of facts, figures and recommendations, Yost detailed a corrective action plan for the district.
Among the recommendations are guidelines for purchasing approvals and school activity receipts.
In included in the report was a $28,000 findings for recovery for missing money from the district’s meal programs and athletic events.
Yost said that former clerical area treasurer Tina Dorsey walked away with 50 deposits that were supposed to go into a district bank account.
“It’s a lot of money to go missing,” Yost said. “What we know is it came from five different schools. It all went in to those schools, but the person that was supposed to pick it up, the area treasurer, and put it in the bank, the bank statements show it never went in.”
The money was not the only thing to go missing. The district was unable to get in touch with Dorsey for nearly a month.
The state auditor said it will be up to the Franklin County Prosecutor to decide if Dorsey should face criminal charges.
"We can certainly say that the money's missing," Yost said. "Saying that we can charge a person and prove it beyond a reasonable doubt is a different kind of calculation."
The report also touched on school enrollment, withdrawal and attendance forms.
Testing of the district's attendance information sent to the Ohio Department of Education was determined to be incomplete or inaccurate.
Failure by the district to input accurate information about students' attendance results in federal grant noncompliance and inaccurate grading of the district.
The State Auditor's office suggested Columbus City Schools establish formal procedures requiring completion of enrollment forms, withdrawal forms, and appropriate documentation supporting attendance events.
The audit also pointed out that voters should expect Columbus City Schools to introduce a levy on the ballot in fiscal year 2013. The fund would make up for vast reductions put in place to slow financial expenditure growth.
The State Auditor gives CCS good marks for improving facilities across the district.
The report states the district's Facilities Master Plan is recognized as a model of excellence throughout Ohio.
The FMP has remained on time and within budget despite some difficult conditions.
“The District acknowledges and accepts the findings of the Auditor of State, and further acknowledges that while the overall audit results in many respects were good, we do not feel that these specific results meet the high standards that should be expected of us – or that we should expect from ourselves,” said Gary L. Baker II, Board Member and Chair of the District’s Audit and Accountability Committee, in a news release. “We have already begun to address all of the items through a corrective action plan that have been identified in the FY2012 State Audit, and these corrective measures are being monitored through the District’s Audit and Accountability Committee. We will also continue to work closely with our Internal Auditor’s Office to improve and refine our internal processes and systems.”
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